Terms & Conditions of Service
This Agreement governs all photography services provided by Irene Chaikeen Photography (hereinafter referred to as “the Photographer”). By engaging the Photographer’s services, the Client (hereinafter referred to as “you”) agrees to be bound by these Terms and Conditions in their entirety.
1. Fees & Payment Structure
1.1 A non-refundable session fee is required to secure your photoshoot date, as it reserves your time in the Photographer’s schedule. The fee amount varies depending on the day of the week:
- Monday–Friday sessions: £99
- Saturday–Sunday sessions: £175
1.2 The session fee is payable in full at the time of booking. This fee covers:
- Personalised preparation, including email and telephone consultations
- Studio preparation and exclusive session time
- A 3-hour photoshoot including newborn portraits, family groupings, and sibling photographs
- Use of professional-quality props and accessories
1.3 The session fee does not include any digital files or printed products. These are selected and purchased separately after your image viewing session. There is no obligation to purchase anything until you have viewed and chosen your favourite images.1.4 In the unlikely event that the Photographer must cancel the session, the session fee shall be refunded in full within 14 working days.
2. Session Provisions
2.1 The Photographer retains exclusive artistic discretion regarding:
- Posing techniques
- Prop selection
- Image curation
- Editing style, including but not limited to colour grading and retouching
2.2 The Client acknowledges that:
- Children’s cooperation cannot be guaranteed
- Specific requested shots may not be achievable
- The Photographer’s creative judgment shall be final
2.3 Session hours are 10:00 — 13:00 Monday—Friday. Sessions commencing outside these hours may incur additional charges.
3. Image Delivery & Archiving
3.1 A proofing gallery shall be delivered within 10 working days post-session.
3.2 Final high-resolution digital files will be ready within 7–14 calendar days from the date of image selection during your personal viewing session.
3.3 The Photographer shall maintain archival copies of your images for 3 months from the session date. Thereafter, the Photographer accepts no liability for file loss or degradation.
4. Intellectual Property Rights
4.1 The Photographer retains copyright of all images under the Copyright, Designs and Patents Act 1988.
4.2 The Client is granted a non-exclusive, non-transferable licence for personal use, including:
- Private printing
- Personal social media sharing (with photographer credit)
- Non-commercial display
4.3 Prohibited uses include:
- Commercial exploitation
- Unauthorised editing or alteration
- Third-party publication without express written consent
4.4 The Photographer reserves the right to use any images for:
- Portfolio display
- Marketing materials
- Competition submission
- Educational purposes
*Written opt-out available upon request at time of booking*
5. Liability & Limitations
5.1 The Photographer carries full public liability insurance (£1 million coverage).
5.2 In the event of equipment failure, illness or other unforeseen circumstances, the Photographer’s liability shall be limited to:
- Rescheduling the session
- Full refund of fees paid
5.3 The Photographer shall not be liable for:
- Missed shots due to subject’s uncooperativeness
- Inclement weather is affecting outdoor sessions
- Client-supplied wardrobe malfunctions
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England.
Last Updated: April 2025